Club Permit Scheme Information, Questions and Answers

Given the significant benefits and modest fees, users of the scheme must consider it a privilege rather than a right. Abuse of the scheme could result in far reaching implications to the individual, their club and the Permit Scheme in general, such as: 

Some Common Questions and Answers


* Responsibilities and obligations of club permit holders
Club permit holders must:

• ensure that the vehicle is only used for private use and is not used for commercial use
  
• ensure they are familiar with their particular club’s requirements for club permit holders
  
• ensure they are familiar with the log book requirements
  
• maintain their vehicles in a manner which ensures that the vehicle is in a 'safe' condition for use on a highway
  
• present their vehicle for periodic safety checks if prescribed by their club
  
• maintain financial membership of the club at all times whilst holding a club permit
  
• ensure that the log book and permit is carried in the vehicle at all times the vehicle is in use
  
• ensure that the number plate(s) and label as issued by us are correctly displayed on the vehicle at all times when the vehicle is in use.
  

* Who can ride the Club Permit Vehicle (VicRoads Website)
A club permit vehicle may be driven by anyone (including learner permit holders) who holds the applicable licence category for the vehicle, unless legally as a 'driver under instruction'

For motorcycles, the E licence condition for LAMS restrictions applies.

Victorian probationary licence holders may drive a vehicle on a club permit provided that:

• the vehicle has not been modified to increase the vehicle's performance (other than a modification made by the manufacturer in the course of the manufacture of the vehicle)
  the probationary licence is applicable to the category of vehicle.

* Why have I not received a renewal notice for my Club Permit Vehicle?
It is the permit holder's responsibility to ensure a permit is renewed. The Club Permit Scheme is stored on a separate computer system to the general VicRoads data files and hence if you should change your address for a fully registered vehicle, or a Driver's licence, then a separate advice is still required for a Club Permit vehicle. VicRoads issue renewal notices but if, for any reason this is not received, the permit holder is still responsible for renewing the permit prior to expiry. Note that VicRoads currently accept late payments (up to 90 days) but from the date of the expiry until payment is received by VicRoads the vehicle is deemed to be unregisterd and must not be ridden

Notifying a change of address on a club permit
(VicRoads Website)
Vehicles operating under the club permit scheme can have a residential, postal and a Victorian garage address recorded.

Change an address on your club permit by:

Mailing us at
VicRoads GPO Box 1644 MELBOURNE VIC 3001

Visiting a VicRoads Customer Service Centre

When requesting the change of address on your club permit, you must provide all of the following details.

The change will not be accepted if this information is not supplied:

• club permit number/s
  
• driver licence number
  
• name
  
• address (residential, postal and garage if different)
  
• signature
  
• vehicle details (year, make, body type: sedan, roadster etc)

* May my mechanic (repair garage) test drive my vehicle?
Yes, A logbook entry by the rider will be required for any testing of the vehicle if an entry has not already been made for that day

* Can I sell my vehicle with CPS plate, and can the CPS plate be transferred to the new owner?
Yes, provided the new owner is a member of the same club and the plates will be re-issued for the same vehicle. The vehicle will need to be re-permitted to the new owner by submitting a new application, a Club Safety Inspection (where appropriate) and Certificate of Roadworthiness and appropriate fees.

* Can the permit be transferred if I sell the vehicle to the new owner?
Transferring club permits between individuals or companies or associations
(VicRoads Website)

• Club permits are not transferable.
  
• If the vehicle is given or sold to another person, the current club permit must be cancelled and a new club permit application is required.

* What are the requirements for a Club and a Members family when the holder of the Club Permit dies?
If a club permit vehicle is inherited as a result of the death of the holder of a club permit, the club permit cannot be transferred. The club permit will be cancelled and a new club permit application must be made to us.
VicRoads advise that it is a Club's responsibility to advise VicRoads in writing of the death of the Club Permit holding member and the termination of financial membership of the Club. Once VicRoads has been notified the permit is cancelled. Similarly the Club Permit holders family/estate administrator should also advise VicRoads of the death of the Club Permit holder.

* Can I transfer my permit to another Club?
Transferring club permit vehicles between approved vehicle clubs
(VicRoads Website)
If you wish to transfer your club permit vehicle to another approved car club, you must provide us with:

• a signed letter from you (the club permit holder), advising of the change and list any club permit vehicles that you want to link to the new club
  
• a Vehicle Eligibility and Standards Declaration for each vehicle from the new nominated club
  
• a letter from the club president, treasurer, secretary or permit scheme officer at the new club confirming that the applicant is a current member.

* Can a learner rider operate a Club Permit Vehicle?
Yes, subject to normal rules for learner riders

* Log Books
Note a "day" in a logbook entry is from 12 midnight to 12 midnight.

Completing the log book
(VicRoads Website)
A log book is issued by VicRoads with the initial club permit and is renewed annually. A log book entry must be made for each day the vehicle is used.

If a vehicle is used by several drivers or for several trips during a day, only the first use by the first driver is required to be recorded.

Replacement log books
Replacement club permit log books can be purchased from any VicRoads Customer Service Centre with the following three items:

1. A statutory declaration, which must only be lodged by the club permit holder, stating the reasons for requesting a replacement log book, and how many entries in the previous log book were completed at the time the log book was lost, damaged, destroyed or stolen. It is suggested that the VicRoads statutory declaration form [PDF 134 Kb] be used.
   
2. A statement signed by the club secretary or authorised person of the club of which the permit holder is a financial member must be submitted with the statutory declaration. The statement from the club must:
   
   • indicate that the club is aware that a statutory declaration supporting a request for a replacement log book has been made by the permit holder concerned
     
   • certify that the permit holder is a financial member of the club
     
   • certify that the club has documented in its records that the permit holder concerned has applied to us for a replacement log book along with the date of the club statement.
3. Log book payment. Visit club permit fees for details about log book fees.